Distribution Modes and Group Limits

Grupos Inteligentes gives you full control over how your leads are distributed across your WhatsApp groups. Each mode fits a different launch or service strategy. Additionally, you can set a maximum number of participants per group to ensure the best lead experience and avoid overcrowded groups.

Note

These advanced distribution features and user limits are available starting from the Pro plan.

New modes in preview

The By creation date and By name modes are being prepared and may not appear in the production app yet. You can select them after the update reaches your account.

Meet the five distribution algorithms

Every algorithm respects the participant limit you set. When a group is full, it stops receiving new leads.

1. Distribute Randomly

In this mode, the system randomly chooses any group that still has available slots.

• Advantage: Fast and unpredictable distribution.
• Ideal use: When you want to populate all groups simultaneously without a specific order.
• Important: The system never sends leads to groups marked as full.

2. Fill first

The system fills the first available group before moving to the next one.

• Advantage: Total focus on one community at a time.
• Ideal use: Fast launches where you want to create a sense of urgency (“Group 1 full, join Group 2!”).
• Order: The system follows the order in which the groups were registered.

3. Fill first by creation date

The system starts with the oldest available group. After that group fills up, it moves to the next oldest one.

• Advantage: Provides a predictable order based on when each group was created.
• Ideal use: Campaigns where you want to use your oldest groups first.

Tip: Moving a group in the visible list does not change this priority. The system uses the group’s creation date.

4. Fill first by name

The system fills available groups alphabetically, from A to Z. Uppercase and lowercase letters have the same priority. Groups without a name come last.

• Advantage: Lets you control the sequence with names such as “Group 01,” “Group 02,” and “Group 03.”
• Ideal use: Campaigns where the group name represents the order you want.

Tip: Use the same number of digits in every name. For example, use “Group 01” instead of “Group 1.” This makes the alphabetical order easier to understand.

5. Distribute equally among groups

The algorithm tries to keep all groups with the same number of members.

• Advantage: Perfect balance among communities.
• Ideal use: When you have multiple salespeople and want each to receive the same volume of leads.
• Example: If you add a new group to a redirector where all other groups already have 50 people, the system will focus on the new group until it also reaches 50 people.

How to choose the right algorithm

Strategy	Recommended mode	Why?
Social proof	Fill first	Concentrates leads in one group until it fills up.
Oldest groups first	By creation date	Prioritizes the available group created first.
Custom sequence	By name	Follows the alphabetical order of group names.
Sales team	Equal distribution	Keeps lead volume similar across groups.
No preferred order	Random	Chooses any group that still has space.

How to change the distribution mode

1. In the Dashboard, go to Redirectors.
2. Click View on the chosen redirector.
3. Locate the Distribution algorithm section.
4. Select the option that best fits your strategy.
5. Click Save changes.

Limit Users per Group

Defining a user limit helps keep your WhatsApp communities organized. With Grupos Inteligentes, when a group reaches the defined limit, the system automatically starts sending new leads to the next available group.

Step-by-Step to Limit Participants

Follow the instructions below to configure the capacity limit for your groups:

1. Access the Redirectors menu in the administrative panel.
2. Click the View button on the redirector you wish to configure.
3. Scroll down the page until you find the Limit number of users per group section.
4. Enter the maximum number of members allowed (e.g., 250).
5. Click Save changes to apply the rule to all groups in this redirector.

How to view and manage group occupancy

After setting the limit, you can easily monitor and adjust your groups’ occupancy.

Capacity visualization

In the groups tab, each group shows:

• How many members it currently has (e.g., “15/100”)
• A colored bar indicating the status:
  • 🟢 Green: Below 70%
  • 🟡 Yellow: Between 70% and 99%
  • 🔴 Red: Group is full (100%)

This helps you quickly identify which groups need attention or new members.

Manually editing members

Sometimes you need to manually adjust the member count. This is useful when:

• You manually removed people from a group and need to update the system
• Performed an external sync and need to align the data
• Corrected count errors

To adjust:

1. In the groups list, click the edit button on the desired group
2. Change the “Slots filled” field with the correct number
3. Save your changes

Bulk editing multiple groups

To quickly update multiple groups at once, you can use bulk editing:

1. Click the “Edit slots” button
2. Enter the number of members for each group
3. Click “Save all”

Pro tip: Use this after finishing a launch to reset all group counts and start the next one clean.

Why limit the number of members?

• Scalability: Allows managing large launches without manual intervention.
• Engagement Control: Smaller groups typically have higher interaction and conversion rates.
• Security: Prevents leads from clicking on links for groups that are already 100% full, which would cause frustration.

Imagine this scenario: you set the limit to 250 people. Group A already has 250 members. When a new lead clicks the link, Grupos Inteligentes automatically redirects them to Group B. When B is also full, the next one goes to Group C — and so on. You don’t need to do anything manually!

Expert Tips

• WhatsApp has its own technical limits (currently around 1024 members). We recommend setting slightly lower limits to ensure everyone can join.
• Combine this function with automatic participant updates for a 100% hands-free workflow.

SEO and Conversion Tip

When using a Fill first mode, you can customize the redirection message to tell leads that groups are filling up quickly.